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How to add or remove a Foundation Dentist (FD) to your contact depends on if your practice is in England or Wales.

England

In England, NHS Dental Services are responsible for adding and removing FDs from a contract.

Regional teams send our NHS Dental Finance team all the relevant information such as the FD performer number, contract number, and who their trainer will be.

If a FD is no longer with your practice but still appears on your contract in error, contact our helpdesk to have them amended. 

 

Wales

In Wales to attach a FD to a contract the Local Health Board (LHB) must use the 'Allocation of Foundation Dentists to Contract' function.

Location: Contract folder >> Allocation of Foundation Dentist to Contract

Before attaching a FD, make sure they have the 'Foundation Dentist' indicator ticked on their performer record.

Enter the start date for the performer (this date must be on or after the Foundation Dentist indicator start date that you've entered on the performer record). Enter the performer number and click on the 'Create' button on the top right-hand corner of the table below to bring up the creation window (each green field in this window is mandatory and must be completed in order to complete the process).

Mandatory fields

Contract ID - enter the contract number or use the magnifying glass to search.
 

Trainer - enter the performer number of the FD trainer (to attach a trainer to the FD, you'll need to make sure the performer has the ‘Vocational Trainer’ indicator ticked on their performer record, for further information on adding the ‘Vocational Trainer’ indicator to a performer record please see the help screen on ‘Performer Update’.
 

Performer Start Date - enter the date the FD starts on the contract (must be in the current financial year)
 

Performer End Date - enter the date the FD ends on the contract.
 

Full Time / Part Time - select whether the FD is working full time or part time.

If you click on the 'Refresh Finance / UDA details' button; the financial and UDA information will refresh. This information will also automatically pro-rata based on the dates the performer is attached to the contract.

Once all of the mandatory fields have been completed, click 'Save' to attach the performer to the contract.


Adding a part time FD

The (LHB) is responsible for adding a (FD) to a second contract, please contact them directly.


Adding a FD with multiple tenures

If you receive an error message when attempting to add a Foundation Dentist (FD) to multiple tenures, this is due to clicking 'Save/Create' to complete the action.

If you click the 'Save' button to complete the action, and then click the 'Create' option on the front screen, you will be able to add a second tenure.


Removing a FD

If the Foundation Dentist (FD) hasn't been removed from the contract and their tenure has finished, you need to use the 'Allocation of Foundation Dentists to Contract' function.

Location: Contract folder >> Allocation of Foundation Dentist to Contract

Simply adding an end date for the FD performer record won't end the tenure, this needs to be done via the above