This depends on if you’re an Electronic Staff Record (ESR) user.
Bank staff employment must be recorded with actual hours of ‘01.00’ as they’re not contracted to work a specific number of hours.
If you’re an ESR user
ESR bank assignments will stay open when a member has not worked for a period of 3 months.
As part of the pensions year end process, for any bank assignment where the member has not been paid during the year, ESR will send a leaver record to us closing the employment at the previous year end.
ESR will show the pension element as opted out from the last day of the previous financial year and the assignment will show as ‘Inactive Not Worked’.
We’ll show the period of employment as closed.
A report will be produced for employers giving details of these assignments. Employers must amend the member record through POL to show the correct termination date and amend the National Insurance (NI) status if needed.
Employers must amend the member record to the correct termination date as this could affect a member’s entitlement and delay a refund or benefit applications. We’ll contact employers to confirm the leaving date if the member record is not updated.
Non-ESR user
The first day of recorded employment must be the first day the bank employee performs paid duties. This is not the date they join the bank.
Their pension record will remain open, even if they do not work for a period of up to 3 months, as long as they remain on the bank of the employer. If no work is carried out during this 3-month period, the employment record must be closed from the last day the employee performed paid duties.