Views:

Once a vacancy has closed, the HR Shared Services (HRSS) Recruitment team will move the vacancy and applications into the Shortlisting stage within one working day.

Once the vacancy and all applications have been moved into the Shortlisting stage in Trac, the Shortlisting panel will be invited to Shortlist via a Trac communication sent by the HRSS Recruitment team.

A breakdown of the Shortlisting stages in Trac has been provided below.

Shortlisting: Shortlist stage

The vacancy and candidates will remain in this stage until the Shortlisting panel have completed their scoring and selected the 'completed Shortlisting' button.

The vacancy will then automatically move to Shortlist:Evaluate.

It is the responsibility of the Lead Shortlister to ensure the Shortlisting panel complete their scoring.

 
Shortlisting: Evaluate stage

An automatic email will be sent from Trac to the Lead Shortlister once the vacancy moves into Shortlist: Evaluate.

It is the responsibility of the Lead Shortlister to progress the candidates into ‘Rejected’ or ‘Invited for Interview’.


Rejecting unsuccessful candidates

All unsuccessful candidates must be moved into ‘Shortlisting: Rejected’ by selecting the tick box to the left of the candidate and selecting ‘Rejected’.

Once moved, the HRSS Recruitment team will send the a ‘Shortlist Regret’ email to all candidates within this section when they set up the interviews.


Moving successful candidates to Interview

Once unsuccessful candidates have been moved to ‘Shortlisting: Rejected’, the Lead Shortlister will need tick the box next to all successful candidates and select ‘move to Interview’.

This will open the ‘Interview Gateway’ where the Lead Shortlister can provide all Interview details.

Please submit the Interview information in line with the recruitment management standards to ensure the Interviews can be set up and candidates notified with enough notice. 

 

 

Missing ‘Interview Gateway’ information

If the Interview information is not complete, the HRSS Recruitment team will not be able to arrange the Interviews and the Lead Shortlister will be contacted to provide the missing information. This could impact the planned Interview date.


Further information and guidance

Further guidance can be found within the ‘Support’ section of Trac, please see the links below;

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