Below is a table that confirms what forms should be sent to HR Shared Services (HRSS) through the Document Transfer Service (DTS).
Please note: No transactional forms should be sent to HRSS via email:
| Form Name | When is it used? |
| New Employee Starter Form (NESF) | Uploaded to the DTS when a new employee starts |
| Non Recruitment New Starter Form | Uploaded to the DTS |
| Employee Change Form (ECF) | Uploaded to the DTS when an employee's details require amending in ESR, example include but are not limited to: - Additional payments - Future dated changes - Secondment amendments - Salary - Change of role that is not part of a recruitment |
| Secondment Control Form (SECF) | Uploaded to the DTS when an employee is seconded in or out of the organisation |
| Disclosure and Barring Service (DBS) check Information Form | Uploaded to the DTS with a Job Description (JD) and proof of identity. |
| Maternity Leave Application Form | Uploaded to the DTS, usually with the MAT B1 Form. |
| MAT B1 Form (Maternity Certificate) | Uploaded to the DTS, usually with the Maternity Leave Application Form |
| Paternity Leave Application Form | Uploaded to the DTS |
| Adoption Leave Application Form | Uploaded to the DTS |
| Shared Parental Application Form | Uploaded to the DTS |
| Flexible Hours Form | Uploaded to the DTS |
| Flexible Retirement Form | Uploaded to the DTS |
Forms created by the HRSS Contracts Team Administrators:
| Form Name | When is it used? |
| Internal Recruitment Form (IRF) | Created in Trac when an internal applicant is recruited to a role |
| Candidate Enrolment Form (CEF) | Created in Trac when an external applicant is recruited to a role |
Other forms received by HRSS:
| Form Name | When is it used? |
| Reference Request Form | Received by HRSS requesting a reference for an individual. The HRSS Admin Assistants would be respond to these requests |
| Pre-employment Form | Received by HRSS requesting the Pre-employment Checks we have on file for a member of staff. |