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A Disclosure and Barring Service (DBS) check that is not part of a current Trac recruitment activity is known as a Standalone DBS check.

A Standalone DBS check may be requested if an agency worker requires the check, or where internal employees require:

  • a renewal of their DBS

  • a DBS for a project they are involved in or if they take on a new role within the organisation

Requesting a DBS check

The Job Description (JD), Identity (ID) and a completed 'DBS Information Form' should then be uploaded to the Document Transfer Service (DTS) to enable HR Shared Services (HRSS) to start the Standalone DBS check.

For further guidance please see the ‘ID checking guidelines for standard / enhanced DBS check applications’ section of the Government website.

All Standalone DBS checks completed in Trac will be counter signed by the Trac Team who will check the DBS application and ID documents and DBS level against the JD before it is submitted to the Disclosure and Barring Service.

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