This depends on if your practice is in:
Practice in England
On Compass, a provider or member of practice staff with the correct user role can:
- add a clinician
- remove a clinician
- create a dental care professional (DCP)
- amend estimated net pensionable earnings (NPE) or net pensionable earnings equivalent (NPEE)
- change a clinician's employment type
Once you've updated the clinician details, the change will be sent to your NHS England (NHSE) local office for approval.
You must submit a Compass Authorisation Form (CAF) so your NHSE local office can approve the change. The form should be received within 7 days of the amendment. You must send your CAF to dentalcaf@nhsbsa.nhs.uk if your integrated care board (ICB) is based in:
- North East and Yorkshire
- Greater Manchester
- Cheshire and Merseyside
- East of England
- London
- West Midlands
- South West
If a change is being made to a contract within the justice system, the Health and Justice CAF must be sent to the relevant contact for their area. The contact details are listed on the CAF.
How you amend, or remove a clinician from your contract depends on which financial year it relates to:
- adding, amending, or removing a clinician from the 2026 to 2027 financial year
- removing or amending earnings for a clinician who had left in the 2025 to 2026 financial year
- removing or amending earnings for a clinician who had left before the 2025 to 2026 financial year
Adding, amending or removing a clinician from the 2026 to 2027 financial year
You can add or amend a clinician on your contract using the ‘Contract Amend’ screen. This is in the ‘Contract’ folder on the Compass homepage.
When a contract is in 'amend' status, no other changes can be made until the current change has been authorised.
Compass user guides and YouTube tutorials are available on our website.
You can only add a new clinician to a contract once their Personal ID has been created. Primary Care Support England (PCSE) are responsible for creating Personal ID in England.
If the clinician does not have a Personal ID, contact PCSE.
Removing or amending earnings for a clinician who had left in the 2025 to 2026 financial year
To remove a clinician who has left your contact in the 2025 to 2026 financial year, delete the NPE/NPEE line for the current financial year. You must enter the end date in the NPE/NPEE line for the 2025 to 2026 financial year.
You cannot amend an NPE or NPEE value for the 2025 to 2026 financial year using ‘Contract Amend’. If this value is incorrect, adjust this using the Annual Reconciliation Report (ARR) or Post ARR if you’re making the amendment after the ARR has closed.
Removing or amending earnings for a clinician who had left before the 2025 to 2026 financial year
You cannot use an end date before 1 April 2025.
To remove a clinician who has left your contact before the 2025 to 2026 financial year, delete the NPE line for the 2026 to 2027 financial year. Enter the end date in the NPE line for 1 April in the 2025 to 2026 financial year.
If a clinician still has NPE or NPEE for a previous financial year, complete the ‘Revised net Pensionable earnings declaration form’ from the NHS Dental Services website.
Amending employment types for a clinician
How an employment type is amended depends on where your ICB is based and if it’s for the 2026 to 2027 financial year or from previous financial years 2025 to 2026 or earlier.
The current financial year must be showing the correct employment type before the previous years can be updated.
Any pension contributions must be paid after the employment type is corrected.
Contact us to amend the employment type if your ICB is not based in:
- North East and Yorkshire
- Greater Manchester
- Cheshire and Merseyside
- East of England
- London
- West Midlands
- South West
If your ICB is based in any of these places, to amend the employment type for the 2026 to 2027 financial year:
- Select Contract on the Compass homepage.
- Select Contract Amend.
- Enter your contract number into the search box.
- Select Edit in the action column.
- Select Performers.
- Select the 3 dots next to the relevant performer to delete the NPE/NPEE line for the current financial year.
- Select Create to create a new NPE/NPEE line for 2026 to 2027 financial year 1 April 2026 to 31 March 2027 with the correct employment type.
To amend the employment type from 2025 to 2026 financial year or earlier, complete the CAF once the current financial year is showing the correct employment type. Send the CAF to dentalcaf@nhsbsa.nhs.uk including:
- any previous years which must be amended
- the reason for the amendment
Practice in Wales
You must speak to your Local Health Body (LHB) to add or amend a clinician’s record on your contract.